With Covid-19 bringing on the remote workforce, some adjustments had to be made regarding employee verification. 

Since 1986, employers have been required to physically examine new hires’ documentation. But during the COVID-19 pandemic, DHS allowed employers temporary flexibility to inspect Form I-9 documents remotely to accommodate the need for employees to work remotely to limit workers’ physical proximity. In May 2023, the DHS announced that flexibility would end on July 31st.

In August 2023, there are a few important I-9 verification changes to be aware of:

1. Revised Form I-9: On August 1st, 2023, the U.S. Citizenship and Immigration Services (USCIS) published a revised version of Form I-9, Employment Eligibility Verification[1]. This update includes changes to the form and instructions, including shortening the Form I-9 to one page and reducing the instructions to eight pages[2]. Employers need to begin using the new form by the designated effective date to maintain compliance.

    

2. End of COVID-19 Flexibilities: The temporary flexibilities for Form I-9 due to the COVID-19 pandemic ended on July 31st, 2023[2]. This means that employers will need to resume regular I-9 verification procedures.

    

3. Alternative Procedure for E-Verify Employers: The new Form I-9 includes an alternative procedure for E-Verify employers to remotely examine employee documents during the hiring process[2]. This change recognizes that more employers are utilizing remote work arrangements and provides a streamlined process for verifying employment eligibility. 

Employers must familiarize themselves with these changes to the I-9 verification process to ensure compliance and avoid penalties. As always, it is recommended to consult with HR and legal professionals, like ADDA or the USCIS for specific guidance related to immigration compliance requirements[1].

ADDA’s experience with I-9 verification is extremely important for your organization’s needs. With access to the most up-to-date changes for remote work employment verification, ADDA can assist in navigating the latest updates and how they may impact your business.

Contact us today to learn more. 

Sources:

1. USCIS To Publish Revised Form I-9 | USCIS

2. New Form I-9 Now Includes Alternative Procedure for E-Verify Employers to Remotely Examine Employee | USCIS